[covid-19] Frequently asked questions (International students, researchers and staff)

In the frame of Covid-19 virus currently actively circulating in France, and in accordance with the national measures that have been taken, Université de Rennes 1 (Villejean, central and Beaulieu campuses), as well as all the other campuses (Saint-Malo, Saint-Brieuc et Lannion) have been closed since 16th March, until further notice

FAQ covid
  1. I am currently abroad
  2. I am currently in France. What to do in case I decide to stay?
  3. I am currently in France. What to do in case I decide to go back to my home country?

The university has set up a continuity action plan for its training and research activities and its administrative services. All the services and teams are at work in order to provide you with solutions in the frame of these exceptional circumstances

The situation is evolving very frequently. Université de Rennes 1 encourages its staff, its students, its collaborators, to follow the recommandations (frequently updated).

You will find below Frequently asked questions that we have gathered. We invite you to check these questions and related answers, before sending us, if needed, individual questions you may have regarding a specific situation,  to the following email adress:

preventioncoronavirus@univ-rennes1.fr

I am currently abroad

The French government is setting up a global mechanism, in order to enable students currently enrolled in a French Higher Education institution, who wish to come back to France, to be able to do so, via airplane, in partnership with AirFrance. Technical details and precisions will be communicated, by AirFrance and the diplomatic and consular authorities, to the students encountering difficulties.

We recommend you to report your situation to the French consulate or ambassy in the country where you are.
In case they cannot take in charge your request, we recommand you to contact your home country consular offices, and ask them what solution they can provide.

International students who have a resident permit in France are allowed, as well as their familiy and spouse, to go back to their home place in France.

The validity of residence permits and récépissés which would have been expired after March 16th are extended, for three months. Travels from the airport to your residence adress is France is part of the derogatory travels allowed, in the frame of the restrictive measures taken by the French authorities (more information on the Ministry of Foreign Affairs dedicated webpage-in french). Attestation dérogatoire de déplacement can be downloaded in english here )

If you do not manage to get in touch with the consular offices in the country where you are, we report your situation on our dedicated hotline: preventioncoronavirus@univ-rennes1.fr

I am currently in France. What to do in case I decide to stay?

General informations
 

Information for residence documents
In order to secure the stay of legally resident foreign researchers and students, and in order to avoid any loss of rights in a serious Health context that does not enable the prefectures to process with their applications in normal conditions, the validity of the residence documents have been extended.
For additional information, you can contact the CMI (Centre for international mobility) 

 

On 16 March 2020, the President of the Republic decided measures to reduce contact and travel to the minimum throughout the whole of France, from 12PM on Tuesday 17 March 2020, for at least two weeks. Travel will be allowed, with proof, only to:

  • Travel between my home and my work, when remote work isn’t an option (you’ll also have to fill the work travel document) or work travels can’t be canceled.
     
  • Travel to purchase essential goods within the nearest authorized facilities (list available at gouvernement.fr)
  • Travels for medical consultations that can’t be done remotely.
     
  • Travels for family reasons, to assist vulnerable individuals, or for child care
  • short travels, close to home, for individual physical activity (excluding group sports or proximity with other individuals), or for walking pets. (This travel shall be no longer than 1 hour, and within 1 km from the adress where you reside)
  • Judicial or administrative summons
  • Participation to general interest missions commissionned by an administrative authority
     

Any violation of these rules will be penalised.

You must download and sign the following derogatory travel document (in french and in english):
French ministry of the Interior's website

If you don’t have any printer, you can copy this document on a plain piece of paper. Beware that digital versions are no longer allowed, and that you must use a new document for each day

  • Stay at home
  • Wash your hands very often
  • Cover your mouth and nose with your sleeve or with a tissue when you cough or sneeze
  • Use single-use tissues, and then throw them away
  • Do not shake hands or greet people with kisses on the cheek

Strictly follow the precaution gestures:


precaution gestures

Follow the recommandations of the minsitry of Health

The students Health service remains open, only in Rennes on Beaulieu campus, from monday to friday 8.30 AM-5PM, in order to provide emergency consultations for students who do not have a general practitioner, or if their GP is not available.

for medical-related questions onlysse@univ-rennes1.fr

- Villejean campus student health service: Building Ereve - 2nd floor

In compliance with the confinment rules, and precaution gestures, thanks to use phone and email as first option, when possible.

- Saint-Brieuc and Saint-Malo campuses: physical reception are closed, by are reachable by phone

Université de Rennes 1 has been closed since 16th March 2020, until further notice.

  • students:

No students are allowed on the campuses (including librairies or laboratories).
All the sport and cultural activities, as well as other events, have been suspended or postponed.

Only the student health service remains open (in Rennes, on Beaulieu campus) from monday to friday 8.30 AM-5PM, in order to provide emergency consultations for students who do not have a general practitioner, or if their GP is not available. Villejean campus student health service: +33(0)2 23 23 70 85 or 86 (Building Ereve, 2nd floor)

  • university staff:

All the administrative functions must, following the French government decision,  be done via telework.

Only people mentionned the the Continuity of services action plan (the strictly necessary activities), and only when stricly necesseray for operational services, can go to the university premices. They must carry with them, as well as an ID, the following document:

The "exemption for professional travel" document signed by the president of Université de Rennes 1

exemption for professional travel

 

The Direction de l'immobilier et de la logistique ensures the safety of the campuses and premices, as well as technical hotline for emergencies.

International students

 

The student residences remain open. Students are invited, if possible, to go back to their families, in order for them not to be isolated, as CROUS residencies cannot maintain any collective activities.

There is no more possibility of arrival inside the student residences until further notice, and the CROUS central services are closed to the public.

The various CROUS services remain reachable via email or phone

Anyhow, students who do not have alternative solution, do not have the obligation to leave the CROUS residencies that are still open. They will still be hosted by residencies that remain open.
In order to facilitate the students relocation in this Health crisis context, even if students do not have the possibility to entirely vacate their room, they won't have to apply the 1-month leave notice mentionned on the lease contract.

From April 1st, students who leave their room at CROUS residence will no longer have to pay their rent
Students shall informe their crous residence if they decide to leave.

As far as possible, students who wish to have their room back when training courses onsite will reopen, will be able to take back their room int he CROUS residencies. More information (frequently updated) on etudiants.gouv.fr

The CROUS and Health service (SSE) social workers keep on assisting you and can be reached by email. Emergency financial help can still be provided in case of necessity, also fo students for non-bursary students. Telephone appointment or communication via email can be arranged.

You are invited to contact the social worker who is the referent depending on your academic field, in the Ille-et-Vilaine section
 

 

Internships that have already started with internship agreements signed, can be continued, provided that the organization is still able to organize this internship, following the compulsory precaution gestures.
In this case, the organization sets up the new provisions for the internship, including the possibility of telework, temporary suspensions or changes of dates. In order to make the internship going via telework, or in order to postpone it, a amendment to the training agreement needs to be filled by the organization.

For the upcoming internships, please note that the university does not host, since 16th March 2020, and until further notice, any trainee. For any upcoming internships, telework must be the privileged option for every intership that can be done via telework.

Only in case telework is not possible, internships should be done within the company/organization following strictly the compulsory precaution gestures.

Should the situation permit, a pedagogical activity or an internship, can be replaced by a supervised project, a thesis, a imulation/ situational exercises of professional situations, or any comination of pedagogical provision, enabling the assessment of the main skills delivered by the activity.

Like all other employees, work-study students can benefit from partial unemployment defined by the Ministry of Labor.

 

  • training courses

In the frame of the exceptional context of the fight against the spread of covid 19, and following the national measures, Université de Rennes 1 is committed in order to ensure the pedagogical continuity and to enable you to follow your courses online when possible, during the closure period.

Your teachers are to inform you about the teaching activities that will be provided
The university is doing everything in its power in order to enable each one of you to validate his training courses in the best conditions possible in the current context.

The situation is evolving very frequently, and you are invited to check on your emails very regularly
The university is implementing, from now on, all the measures in order to pursue the training (initial and continuing education) activities. These measures aim at: 

The university, from now on, sets up measures in order to ensure the pedagogical continuity. These measures aim at not penalizing students in their studies, and maintaining the quality of its training

  • Exams

All the national exams and competitions (related to the Higher education or public service recruitment)  planned until 5th April are postponed. The new dates will be communicated as soon as possible, depending on how the situation elvolves.
All the exams, thesis defenses, practical exams, are suspended until further notice.
Instructions will be communicated to students soon. We invite you to regularly check on your emails.

  • Thesis and defenses

All the thesis defenses and HDR (Habilitation à diriger des recherces) that were planned from 17th March 2020 are postponed. However, in the current Health crisis context, thesis defenses for practice of medicine are maintained, their organization following a strict health protocol.

All the university librairies are closed until further notice.
For the books you have borrowed, the delay has automatically been extended.  During the closure, no penalty regarding the delay of restitution will be applied.
All the online resources remain available, 24/7
Research activities are suspended until further notice.

Special derogations, delivered in the frame of the continuation of activities action plan, are maintained.

- activites in laboratories whose reasearch is related the covid-19 epidemic, or comparable outbreaks.
- internal activities of research laboratories when interruption of scientific experiment would lead to the loss of key scientific studies, sensitive studies or whose conduct are particularly complex to organize.

Thesis and defenses

All the thesis defenses and HDR (Habilitation à diriger des recherces) that were planned from 17th March 2020 are postponed. However, in the current Health crisis context, thesis defenses for practice of medicin eare maintained, their organization following a strict health protocol.

All the cultural, sport activities or events are cancelled or postponed.

International staff of Université de Rennes

 

If you are ill and have a sick leave delivered by a General practitioner, you will get the sick days of the regular plan.

In case you cannot telework, the responsible of the organization that employs you delivers a Special Absence Authorization and inform the Human Resources Department. This Special Absence Authorization legally covers the employee kept away that cannot telework. It does not imply any loss of paid day or holidays.

Only people mentionned the the Continuity of services action plan (the strictly necessary activities), and only when stricly necesseray for operational services, can go to the university premices. They must carry with them, as well as an ID, the following document:

The "exemption for professional travel" document signed by the president of Université de Rennes 1
 

exemption for professional travel

The Research Units remain accessible only with a special entrance badge, only for research activites mentionned the Continuity of activities action plan. Each staff must in this case contact the security centre when arriving and leaving the premices: +33 (0)2 23 23 55 08 (Beaulieu Security office)

Only the following research laboratories remain open, as decided in the Continuity of services action plan:

  • activities of laboratories carrying out researches on ovid-19 or similar outbreaks.
  • activities of laboratories, for which interruption would imply a damageable loss of key scientific results, sensitive researches or especially complex.

 

I am currently in France. What to do in case I decide to go back to my home country?

In case you want to return to your home country, you have to inform:

- The International Relations Office of your department (if you are a student), your laboratory (in case you are a trainee or a researcher)

- Your pedagogical referent, that will keep you informed of the specific provisions set up in order to provide you with online courses and exams

- In case you rent a study or a room in one of the CROUS residencies, you have to inform your residence (via email or phone only)

- The ambassy or consulate of your home country, in order to be informed of the possibilities of safe return

 

Last updated: PMThu, 26 Mar 2020 15:01:50 +0100Thu, 26 Mar 2020 15:01:50 +0100pm20